Conference Coffee Bars Across the UK & Europe
Nothing sets the tone of a conference like proper coffee. Tom’s Coffee brings premium pop-up coffee bars and professional baristas to conferences across the UK and Europe, serving speciality-grade flat whites, lattes, cappuccinos and espressos to your delegates – a world away from the flasks of filter coffee that conferences are known for.
From keynotes to coffee breaks, our mobile coffee bar hire keeps delegates caffeinated and conversations flowing throughout your conference or corporate event.
With over 14 years of events experience, we have served conference audiences for clients including Kantar and Google. We handle everything: the bar, commercial espresso equipment, trained baristas and all stock and consumables. Call 03333 444917 for a no-obligation quote.
Why Hire a Coffee Bar for Your Conference?
Delegates judge a conference on the details, and coffee is the detail they meet first – at registration, at every break, and in every networking session. Barista-made coffee tells your delegates the event is a premium one before a single speaker takes the stage.
A coffee bar also does quiet logistical work for you. It gives delegates a natural place to gather and network between sessions, keeps energy up through the afternoon, and creates a focal point in your break-out space. If you have sponsors, a branded coffee bar is one of the most visible and best-received sponsorship assets at the event – the sponsor’s logo on the bar and on every cup in the room.
One bar with a professional barista serves 500+ drinks over a conference day, and for larger delegate numbers we simply add more baristas and machines so queues keep moving through short breaks.
What’s Included
Our standard conference package includes everything needed for a full speciality coffee service:
- 6ft three-sided coffee bar – premium bar, fully brandable with your conference or sponsor artwork.
- Two-group commercial espresso machine with water management – no mains water needed.
- On-demand coffee grinder for fresh-ground espresso all day.
- Professional uniformed baristas serving your delegates.
- Branded coffee cups and a laser-cut cappuccino stencil for your logo.
- All stock and consumables included.
- Tea and hot chocolate menu for the non-coffee drinkers.
Branding & Sponsorship Opportunities
Conference coffee bars are a favourite with event sponsors, and we make the branding easy:
- Branded coffee bar – the bar wrapped with your event or sponsor logo.
- Branded 6oz and 8oz cups – the logo in every delegate’s hand, in every session, with a proper flat white served in a 6oz cup.
- Coffee printer – prints logos, images or messages onto the top of the drinks. Delegates photograph and share it all day.
- Cappuccino stencil – a laser-cut stencil of your logo, included as standard.
See our branded coffee cups and coffee printer pages for more.
Conference Coffee for Kantar and Google
We have provided conference coffee bars for clients including Kantar, the global insights and consulting company, and Google – professional baristas and premium bars keeping delegates fuelled through full conference days.
Where We Work
Tom’s Coffee covers conference venues throughout the UK and Europe. We are regulars at ExCeL London and also work at the NEC Birmingham, Olympia London and conference centres, hotels and event spaces nationwide. Running an exhibition stand instead? See our exhibition coffee bars. Hosting something in your own offices? Our office coffee bars page has you covered.
Conference Coffee Bar FAQs
How many delegates can a conference coffee bar serve?
A single bar with a professional barista serves 500+ drinks over a conference day. For larger conferences we add extra baristas and machines so short breaks don’t mean long queues.
What does the conference coffee bar include?
A 6ft three-sided brandable bar, two-group commercial espresso machine with water management, on-demand grinder, professional uniformed baristas, branded cups, a laser-cut cappuccino stencil, a tea and hot chocolate menu, and all stock and consumables.
Can the coffee bar carry our sponsor’s branding?
Yes – the bar can be fully wrapped with sponsor artwork, plus branded 6oz and 8oz cups and a coffee printer that prints the sponsor’s logo onto the drinks. Coffee sponsorship is consistently one of the best-received sponsor assets at a conference.
Do you need mains water at the venue?
No – the espresso machine comes with its own water management, so the bar looks after its own water supply.
Do you serve anything besides coffee?
Yes – a tea and hot chocolate menu is included as standard alongside the full espresso-based menu.
Do you cover venues outside London?
Yes – we serve conferences throughout the UK and Europe, from London venues like ExCeL and Olympia to the NEC Birmingham and beyond.
How do I book a conference coffee bar?
Call Tom’s Coffee on 03333 444917 or use the enquiry form below with your venue, dates and expected delegate numbers for a no-obligation quotation.